SETLS is a modern, powerful and user-friendly software designed toy libraries, created in 2014. SETLS is now used in 120 toy libraries, resource centres, special needs libraries, centres and therapy practices. Being a cloud-based system run on AWS (Amazon Web Services), SETLS has an automated email reminder system, extensive statistics (including visualised statistics) , volunteer rostering capability and generally saves time. Toy libraries deserve to have a modern software system - making them just as viable and ubiquitous as book libraries.
on the cloud
login from home, online, smartphone, renew and nominate for volunteering sessions. The general public can see a list of toys your library owns, including pictures which can help with their decision to join your toy library.
not just a database
smart search, dropdown menus, picture index of toys. Members and non-members can search toy library catalogues from home and administrators can perform duties quickly and easily.
integrated visual statistics and data: helping to inform smart toy library decisions, useful for putting on grant applications - helping your toy library garner more funds.
volunteers and members
We know that many toy libraries and small lending organisations rely on the help of volunteers. SETLS has configurable login levels to optimise the way your toy library is run. Volunteers can complete tasks of your choosing (such as performing loans and returns).
"We have had an excellent experience using SETLS; we have great customer service and everything works smoothly. Mel is especially helpful, responding to any email queries within a day as well as adapting the software according to requests for changes that we have. The software is very easy to use and with the ability to access a wide variety of statistical reports and data, I learnt a lot of things about my toy library that I didn't already know. I look forward to using SETLS into the future."
"SETLS is quite intuitive, so both data entry and analysis are quickly grasped by the user when they move across to this system. At Moorabbin Area Toy Library, we particularly love being able to easily examine data and analyse reports, sorting by fields and filtering make searching and exporting data so easy. New elements are added fairly regularly, so an idea created to address your specific needs may become the next great feature to benefit all toy libraries using SETLS."
"A High Five from an OLD HAND at Toy Library Software ...Darwin Toy Library just transitioned from MY old DOS System (F1 Library Manager) to SETLS.A BIG Gold Star for Melissa for: developing such a good system that meets the needs of Toy Libraries - wherever they are - thanks to power of the internet; the professional way she arranges the transition from previous systems; the cooperative way she worked with me to make the transition for Darwin; her willingness to receive suggestions that add value to an already very good system. From my recent experience I wholeheartedly recommend SETLS to Toy Libraries that are keen to provide the leading edge solutions to their members and embrace the cloud."
"SETLS being an online and centralised system has enabled Richmond Toy Library to open 2 branches. It is easy to use and the automated emails have reduced our time spent on reminding members. The functionality and statistical reporting of SETLS gives us an excellent snapshot of how we are progressing and areas we need to concentrate on. These statistics are an excellent tool in helping us to write accurate and efficient grant applications. Melissa was very supportive during our migration process to SETLS and is adding new features to SETLS all the time."
"SETLS has been a toy-library saver for us! Our toy library has been running for 34 years and was on the brink of closing until we implemented this new system. Why? Because training new volunteers is now so much easier (and far less daunting for them), managing rosters takes a fraction of the time, coordinators can finish tasks at home if need be and the online catalogue has brought us many new members to boost our income. Personally, I couldn't be happier that the time I spend on toy library administration has literally halved. And if we have a request for something new, Melissa and Rebecca are onto it and always improving the system to make our lives even easier. I wouldn't hesitate to recommend this system to any toy library!"
SETLS is a browser based software. That means you access it from any standard web browser (including from mobile and tablet devices). This also means you can use it from any operating system your device has (e.g. Windows, Mac, Linux, Other).
SETLS is designed to be intuitive and extremely user friendly, and hence it is easy to learn how to use it. This is particularly ideal for toy libraries where multiple administrators or volunteers will be using it to perform loans and returns - as minimal training or instruction is required!
After signing your agreement to utilise SETLS, we do all the data conversion for you, with your first SETLS day being a day of your choosing. Full data conversion means that on your first day using SETLS, all your current loans, transactions, member histories, and volunteer histories (as well as toys and members!) will be in place as though you were using SETLS all along.
We aim to take the stress out of the data import and conversion process so that you can use and enjoy the new features of SETLS immediately.
Data conversion is taken care of at SETLS HQ. For paper based toy libraries, a list of toys and members in Excel format will usually suffice. For computer based toy libraries, we require a digital copy of the data.
Sample Toy Library has been set up for you to play with. Email firstname.lastname@example.org to get an administrator level password and login. It contains real (but de-identified) toy library data, so you can try all the functions as you would in your own toy library.
Ongoing database management (hosted on AWS, managed by us) including a toy library subdomain and space for all your toy pictures. Rapid support as needed (quick responses to emails etc., help when you can't do something - we investigate your problems and find resolutions). Ongoing software development for improving overall user experience. Access to your data from the front-end (this means you can download it!) including graphs, for any on-the-fly reporting and information you need.
All new sign ups include first quarter free hosting.
|Online/Desktop: $600 setup fee|
|For established toy libraries who are currently using a computer-based system, this includes converting your data (members, toys, loan histories, transaction histories, toy library setup, bulk picture upload).|
|Paper: $200 setup fee|
|For toy libraries currently operating through a paper based system - there will be minimal data to convert to SETLS (list of members and list of toys only). Alternatively, we can extract and convert just your toys and members information from your current database system - this includes fields of information that directly map to SETLS such as toy manufacturer, category and more.|
|Empty Database: $150 setup fee|
|For brand new toy libraries - who have *no* data to convert to SETLS format.|
|Extras (~ $50-$200 per item)|
|May include: development of a customised bag label (if not using one of our 50 pre-existing templates), individual toy pieces data conversion, additional data conversion (transaction history, loan history), bulk toy pictures upload - if choosing either of the minimal ($200 or $150) set-up options, or new features developed.|
If you are choosing one of the minimal data set-up options, please refer to our templates on the FAQ page.
Prices effective on contracts signed on or after 1/3/2022.
|$20 yearly contract renewal|
|Fees cover website hosting costs, customer service, regular platform updates, to ensure that SETLS is a competitive toy library software. Includes 5 active members per quarter.|
|$1 / active member / quarter|
|SeTLS charges according to the number of members actively using your service. An active member is one who has loaned at least one toy in the past 3 months - so you're not charged when your service isn't being used. First 5 members are covered in the yearly hosting fee and do not count towards the quarterly invoicing total.|
*all prices quoted here are in $AUD, and are exclusive of GST